Church Council MeetingS REMEMBER $1.00 PER DAY X 365 = $365.00 $365.00 X 50 (PEOPLE) = $18,250 WE CAN DO IT!
OCTOBER 16, 2018
Present: Pastor LaDonna Ekern, President Dean Summerlet, Vice President Tim Minkel, Treasurer Rick Nordin, Tami Flann, Heather King, Jodi Johnson, Betsy Bjur, Dennis Jacobson, and Krista Anderson. Not Present: Secretary Tyler Slinden, Nolan Jungclaus, and Steve Marquardt
Opening Devotions: Pastor LaDonna read opening devotions from 3 John teaching leaders of Joy, Faithfulness, and Avoid/Evil. A prayer led by Pastor LaDonna followed devotions.
Approve Agenda: Motion to accept the agenda as is from Jodi Johnson, seconded by Dennis Jacobson.
Approve the September Minutes: Motion to approve the September meeting minutes with addition of the following clarification: Monies from the Lundquist memorial will be designated to help Betty King with costs of providing meat within the meals she prepares for seniors on Mondays. Motioned by Dennis Jacobson and seconded by Heather King.
Treasurers Report: Rick reviewed the treasurer’s report and answered all questions from the council members regarding the report. A motion was then made to approve the Treasurer’s report and pay bills as funds become available by Krista Anderson and seconded by Tim Minkel. Rick brought to the council’s attention that there has been a decline in offerings over the past three months as well. It was noted the rent money is expected to come in during the month of November. The council asked Rick to talk to the congregation again regarding a dollar donation campaign to help keep the church in the black during the upcoming year.
Missions/Ministry: The Worship committee recommended the church purchase plastic cups and candles for the Christmas Eve worship. A motion by Dennis Jacobson and seconded by Betsy Bjur to purchase plastic cups and candles for $202. The funds will come from the undesignated memorial fund.
The Memorial committee has recommended as a trial to combine the Memorial, Stewardship and Endowment Committees into one comMittee for the remainder of this fiscal year. Council agreed with this recommendation.
Old Business: Discussion on the Lundquist remaining memorial money will be tabled until the November meeting. Farm Lease was resigned by Bruce Lundgren for another three years at $240/acre. A motion to accept the lease as stated by Rick Nordin and seconded by Jodi Johnson was made and passed. Dean Summerlet did further research and pros and cons were brought to the council regarding the solar panel advertisement sent to the church. At this time the council has decided to not further research this project and continue to rent the land out as we have always done. Legacy Sunday will be postponed from November until after the first of the year as Amy Bigot is no longer available to us and we will have to await her replacement.
Pastor’s Report: September- 5 Worship; 3 CCOC; 4 Pastor Text; 2 Hospice Calls; 11 Visits; 3 Confirmation; 2 SS Planning; Annual meeting; committee Night; 4 BibleSong, Ministerial; pastor conference; 3 Games; Food4Kids food packing; 196 hours average – 49 per week; 646 miles *Just also want to offer a summary of ULC September happenings and highlights. Introduction of BibleSong; a family oriented education time; Start of confirmation – 9 students; Annual Meeting; hosting the Red cross Blood mobile; Family Promise week and a mystery bus trip; 20 people from ULC also participated in the Food4Kids packing event. Lakeland conference taking series of ads during the month, ULC of Lake Lillian will be included in this because we belong to Lakeland.
New business: Motion by Betsy Bjur and seconded by Dennis Jacobson to approve Culin Kragenbring for the 2018/2019 snow removal. Motion by Dennis Jacobson and seconded by Heather King to give $100 to the Christmas decorating committee to supply pizzas after decorating the church for Christmas. Krista Anderson brought to the council’s attention that the CCOC was approved for a grant for snacks to be provided. A motion by Tim Minkel and seconded by Jodi Johnson was approved that the CCOC will use the remaining approximately $300 to be donated to the ongoing needs of the CCOC, as the first $300 was spent on snacks prior to the grant becoming available.
Dates to Remember : Next council meeting is Tuesday, November 20, 2018 at 7:30 pm November 21 – Thanksgiving Eve –the council will serve November 25 – Christmas Decorating/Pizza Party – All are welcome to help decorate Motion to adjourn was made by Dennis Jacobson and seconded by Betsy Bjur. The council concluded with The Lord’s Prayer
“ Go in Peace, Serve the Lord”
Respectfully submitted by Tami Flann
September 18, 2018 President Dean Summerlet called the meeting to order at 6:30 pm.
Present: Dean Summerlet, Tim Minkel, Rick Nordin, Tyler Slinden, Tami Flann, Heather King, Jodi Johnson, Dennis Jacobson, Krista Anderson. Absent: Nolan Jungclaus, Betsy Bjur, Steve Marquardt.
Pastor LaDonna Ekern opened with devotions which consisted of all members reading a verse or verses aloud and the pastor summarizing how all parts of the body of Christ are equally as important as the others. The Pastor then led the council in prayer.
A motion was made by Heather King and seconded by Krista Anderson to approve the agenda. Motion carried.
A motion was made by Tami Flann, and seconded by Heather King to approve the minutes of the previous meeting which had been reviewed by all members prior to the meeting. Motion carried.
The treasurer’s report was reviewed by Rick Nordin. A motion was made by Krista Anderson and seconded by Tami Flan to accept and make payments accordingly. Motion carried.
Missions & Ministry: Education—help is needed this coming Sunday, September 22 at youth stations before church at 9:45 am. Approximately six people are needed. Property—see attached report.
Old Business: Lundquist Memorial—the family approved the remaining monies to be used for: Music for both Senior and Youth choirs Monday senior citizen meals provided in the community.
Farm Lease—the lease on farm that the church owns will be due in November. There was discussion on a lease to a solar energy company. Further research will be done, however the preliminary consensus of the council was to leave the farm as is with the current operator.
The church secretary’s compensation package, as drafted and approved by the executive committee, was reviewed and accepted as written by the executive committee.
Pastor’s Report: Worship: 2 services. Meetings: council, Sunday school planning, Sunday school teachers, executive board. Vacation: 2 weeks. Continued education: October 14-15 (Pastor Harvey Nelson will lead worship on October 14th).
New Business: Council meeting time—third Tuesday of each month at 7:30 pm.
New council member installation—Sunday, September 30th.
Committee sign-up sheet was circulated and populated by council members According to by-laws
Voluntarily Offering counting instructions were circulated to all council members who are charged with the responsibility of counting offering two months each year (two counters per Sunday per month). Communion assistant schedule was circulated and populated. Constitution—discussion was held on the process required to make changes to the constitution and/or by-laws.
Each council member was charged with the responsibility of reading and reviewing the constitution and by-laws by the next meeting.
Dates to remember: Next council meeting: Tuesday, October 16th 7:30 pm. Food 4 Kidz: Wednesday, September 26th, Atwater, MN. Annual Fall Festival: Thursday, October 4th.
A motion was made by Rick Nordin and seconded by Heather King to adjourn. Motion carried and the meeting was adjourned with the Lord’s Prayer.
Respectfully Submitted:
Tyler Slinden, Secretary
Property Committee Meeting – Sept. 11, 2018
Present: Dean Summerlet, Tyler Slinden, Wendy Lund, Pastor LaDonna Elkern, Tami Flann, Karleen Peterson.
Wendy Lund and KarlenE Peterson will coordinate painting yellow around the curb north of the carport on the north side of the church. Also painted yellow will be the first two sections of “angled” curb north of the sidewalk on the north side of the church (by the north entrance). Additionally, they will paint the curb blue around the handicapped parking spaces.
Both decks on the east side of the church will need to be re-sealed in the spring of 2019.
Bids to be gotten in 2019: The remaining wood windows on the west and south sides of the church, as well as the wood fascia on the entire original structure will need to be wrapped with a maintenance free material such as aluminum or vinyl at some point in the future. The cracks that are appearing in the parking lot will need attention in the future, as well as a seal coat and freshly painted white lines. These bids may be obtained in 2019 and may or may not be completed depending upon budget constraints and if the kitchen project will have been paid for by that point in time.
Respectfully submitted:
Tyler Slinden
ULC Annual Meeting – Sept. 16, 2018
The meeting was called to order at 10:30 am by Pastor LaDonna Ekern and a quorum of at least 50 active voting members was established and confirmed by ushers Heather King and Krista Anderson.
Devotions/Worship was then led by Pastor LaDonna Ekern
Wendy Lund asked Tami Flann to be appointed Secretary Pro Tem and she agreed. A motion to accept the agenda as it is by Jewel Ekern was seconded by Brian Wittman. A motion to accept the minutes from the 2017 annual and organizational meeting by Dean Summerlet and was seconded by Heather King. Pastor’s report was inclusive in the worship from today – applauded those leaving council: Wendy Lund, Peg Ebnet, Sandy Peters, and Zane Wittman for their dedication and work for the church.
President Steve Marquardt was absent to read his report but is included in the packet.
Linda Summerlet, Karlene Peterson, and Heather King volunteered to tally ballots. The ballot as presented needed one more member for council and two more for Synod delegates. Rick Nordin nominated Jodi Johnson and Jodi agreed. Jewel Ekern and Dennis Jacobson volunteered to be the 2019 Synod delegates. The nominating committee will remain the same and the bylaw will be reconstructed by the church council and added to the agenda for the September, 2018 annual meeting. A motion to approve the ballot was made by Dean Summerlet and seconded by Krista Anderson.
The treasurer’s report was presented by Rick Nordin – Rick challenged the congregation to a $1.00 per day for 365 days to help fund the general fund and keep our church in positive standings with the budget. The audit committee reported that all was found to be accurate.
There were no questions on other reports that were requested and a motion to approve all reports was made by Jewel Ekern and seconded by Heidi Witman.
Rick Nordin presented the budget for 2018/2019 and a motion to approve the budget was made by Krista Anderson and seconded by Heather King.
New Business: Congregational Gift Policy – Presented by Rick Nordin, discussion was had by the congregation concerning donations not being put towards the general fund if there is a time lapse in activity. Motion to approve the Congregational Gift Policy by Don Boll was made and seconded by Dean Summerlet.
Church Council and Associate Committees – Dean Summerlet presented a motion to the congregation the need to change our bylaws and reduce the number of required members on Church Council as well as committees, this was seconded by Heather King. Discussion was had and decision to allow council to have discussion of the number of members that will be needed to move forward. This discussion represents the first presentation of two to the congregation to make this change, this will be brought forward to the 2019 annual meeting also prior to becoming a permanent change.
The ballot carried and nominated individuals are approved. A motion by Dean Summerlet and seconded by Jewel Ekern to adjourn the annual meeting.
The meeting closed with a song and prayer.
Respectfully submitted,
Tami Flann, Secretary pro tem
AUGUST 21, 2018 President Steve Marquardt called the meeting of the United Lutheran Church Council to order.
Members present were Peg Ebnet, Steve Marquardt, Wendy Lund, Nolan Jungclaus, Tami Flann, Krista Anderson, Dean Summerlet, Zane Wittman and Sandy Peters. Members Absent: Tyler Slinden, Rick Nordin and Dennis Jacobson. Pastor LaDonna opened with devotions stating that Jesus is the Bread of Life. He is the Life Giving Substance for us all. His love is the life of the world. We can see it in each person. Pastor LaDonna then led the Council in prayer. A motion was made, seconded and carried to approve the agenda as distributed. The minutes of the July council meeting were approved with the amendment noting that Mary Schroeder had given an update on the Sunday School curriculum they are planning to use. In Rick Nordin’s absence Wendy Lund reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as presented. The council reviewed the bills to be paid. A motion was made, seconded & approved to pay the bills as we are able. There were a couple questions that we will be getting more clarification on. It was also noted that we have contracted for our propane. In Missions and Ministry Krista Anderson updated the council from the Youth & Education committee. Items were related to Sunday School, VBS and the narrative budget. In old business, the executive committee will be meeting to discuss issues related to the parsonage kitchen project. Zane Wittman presented a proposed form for use in submitting entries for the Book of Knowledge project. The form along with an explanation of the project will be distributed to the congregation via worship services and the monthly newsletter. The goal is to have this out in September. The Council determined that they will ask Rick to propose to the family that the remaining memorial from the Lundquist family should be used toward Choir Music, Quilters Supplies and Kitchen Supplies as these are all things that the Lundquist’s were active in. There was a motion, second and approval to ear mark $600 annually from the MIF/Youth to be used for the CCOC in Olivia which is an after school program that supports the youth in our area. Also in new business, the proposed annual budget was reviewed. There was a motion, second and approval to approve the budget as amended and authorizing the Executive committee to negotiate the salary package for our church secretary and custodian. There was a request for further break down of the Pastor’s compensation related to her pension, medical disability and housing equity. The resolutions were not included in our packet for review and therefore the council authorized the executive committee to draft the resolutions and email them to the council for review. It was noted that committee reports are still needed from a couple committees. In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: Worship: Five services; Meetings: Pastor text:4, Council, Budget Mtg, VBS.; Visitations: Nursing Home-5, Parishioners-12, Counselling-2, SI-1, Hospital-1; Community Events: Play In New Business the farm lease is up for renewal soon. The Council discussed the pros and cons of considering different lease options. It was noted that we have contracted for our fuel as stated earlier. Also, the council agreed to purchase two Wifi extendeders at a cost of $79 each from Frontier for the Balcony and Fellowship Hall. These will be paid by the MIF/Youth fund. The council reviewed the 2018/2019 ballot which is still being worked on by the nominating committee.
The council noted the following dates to remember:
September 9: Rally Sunday – Potluck; September 11: Bloodmobile; September 16: Annual Meeting – Potluck Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
Go in Peace, Serve the Lord
Respectfully submitted, Peg Ebnet - Council Secretary
JULY 17, 2018 President Steve Marquardt called the meeting of the United Lutheran Church Council to order.
Members present were Peg Ebnet, Steve Marquardt, Rick Nordin, Nolan Jungclaus, Tami Flann, Tyler Slinden, Dean Summerlet, Sandy Peters, and Zane Wittman. Members Absent: Wendy Lund, Dennis Jacobson, Krista Anderson.
Pastor LaDonna opened with devotions. She talked about blessings being what we hope for someone. Jesus gave blessings. We gave thought to what blessings we would hope for and shared a blessing with each other. Pastor LaDonna then led the Council in prayer.
A motion was made, seconded and carried to approve the agenda as distributed.
The minutes of the June council meeting were approved as submitted.
Rick Nordin reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as presented. The council reviewed the bills to be paid. A motion was made, seconded & approved to pay the bills as we are able.
In Missions and Ministry Zane updated the council on the “Book of Wisdom” project. He is creating a form to fill out for story/wisdom submissions.
In old business, a draft of the Congregational Gift Giving Policy being considered was reviewed. A motion was made, seconded and approved to adopt the policy and get a copy of the policy to the congregation prior to the Congregational meeting for review and approval by the congregation.
Nolan updated the council on the parsonage kitchen project. The committee is recommending using the existing cabinets and having them refaced with new hardware. The council agrees with this recommendation. The floor plan will basically remain as is but will include the addition of a dishwasher as earlier proposed. Also in new business, the Lundquist family has been contacted regarding the memorial they have given. They have approved $1500 of the memorial to be used for the parsonage project and the remainder is yet to be determined. Suggestions are being considered and we will discuss this further next month.
In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: Worship: Three services and one graveside worship. Meetings: Synod Assembly, Pastor text:2, Pastor’s Conference, Council, Circle, SS Plan. Visitations: Nursing Home-2, Parishioners-8, Counselling-2 Community Events: Youth, Family Promise, Graduation, Midsummer Hours: 144 - Not including one Sunday/1 week vacation.
Pastor will be gone August 6th-20th. Pastor David Nelson will be pulpit supply for August 12th and 19th.
In new business, the annual meeting is scheduled for September 16th. Annual reports are needed in the church office by August 15th. The executive committee will meet to work on the proposed budget prior to the August Council meeting. We will review resolutions and thank yous to be included in the Annual Report at the August Council meeting.
The council noted the following dates to remember:
August 5th – Lake Lillian Days Worship in the park with Cedar Creek Gospel at 9:30 AM. August 6-20: Pastor on vacation. August 15th: Annual Reports due to office. August 21st 6:30: Council Meeting.
Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
Go in Peace, Serve the Lord
Respectfully submitted,
Peg Ebnet Council Secretary june 19, 2018 President Steve Marquart called the Meeting of the United Lutheran Church Council to order.
Members that were present were Steve Marquardt Council President, Wendy Lund Council Vice President, Rick Nordin Council Treasurer, Krista Anderson, Dean Summerlet, Zane Wittman, Nolan Jungclaus, Tyler Slinden, and special guest Amy Bigot. Members that were absent were Ped Ebnet Council Secretary, Tami Flann, Sandy Peters and Dennis Jacobson.
Pastor Ladonna opened the meeting with devotion from Ecclesiaste chapter 5 verses 10-20.
Amy Bigot explained that she is a gift planner for the ELCA and her job is to help churches grow their endowment funds and help members of the church with their Legacy gifts. She introduced the packet that we would be answering questions with to create a Congregational Gift Policy to present to the congregation for approval. We followed the enclosed packet and Amy stated that she would get our final copy emailed to Pastor Ladonna this week.
There was a motion to approve the agenda with one addition. The motion was seconded and carried.
The meeting minutes were presented to the members both in email format to read before the meeting and in the meeting packet. There was a motion to approve the minutes as written, the motion was seconded and carried.
The treasurer’s report was also included as a part of the meeting packet. Rick Nordin reviewed the Treasurer’s report with the council. There was a motion made to approve the Treasurer’s report. The motion was seconded and carried. The council reviewed the bills to be paid. A motion was made to pay the bills as we’re able. The motion was seconded and was carried.
There were no committees that met.
The old business of the church parsonage was discussed and Nolan informed the board there have been discussions of keeping the current cabinets in the parsonage and just either re-facing them or maybe just getting new hardware because of a few oversites on the original construction bids and how the oversites would affect the overall project. This is currently being looked into to find the best solution. We currently have almost half of the money raised with a total of $9989 currently raised.
Rick also discussed that we had received a letter from the family of Lindy Lundquist stating that $1,500 of their memorial fund could go towards the parsonage remodel (included in the above total) but the rest of the fund they wished to be used towards projects that were of interest of the Lundquist’s ex: something for the choir or for the circles. Wendy and Rick stated that they would work on discussing with those groups for ideas.
Pastor’s report provided the following details. May- Worship: 4; Education: Two adult classes; CCOC; Meetings: BOLD Ministerial; Pastor Conference; 5 Tex studies; Family Promise; Church clean up; Financial and Property, circle, Council; Visitation: 4 parishioners 2 hospital, 2 hospice; 2 marriage counsellings; Community/ Youth- Track MT, SB game, Band/Choir, Baccalaureate. Miles: 793 Average Hours per week 52. Pastor Dave Nelson will be worship supply for August 12 and 19. There was a motion to approve the pastor’s report that was seconded and was carried.
In new business it was presented that there were $1,878 in profits from the Midsummer Festival and that would be added to the general fund.
It was also presented that Doreen wished to take vacation from June 28th to July 9th. There was a motion to approve Doreen’s vacation the motion was seconded and was carried.
Krista discussed with council that she was having a shortage of funds to pay for the necessary items for VBS. The current budget is $300. There was a motion to add five hundred dollars to the VBS budget from the youth and education fund. The motion was approved.
Rick presented that there is currently $200 in undesignated funds that is in the Wilton Bomsta memorial that is to be used for outreach. Wendy motioned to amend the motion of increasing the budget from the youth and education fund for vbs to having the budget increased by $500 and having $200 come from the Wilton Bomsta memorial fund and $300 from the youth and education fund.
The next meeting will be Tuesday July 17th 2018.
There was a reminder to council that worship at County Park #2 Sunday July 15th, Krista asked if Emily and Ryan could do the meal after service as a continued part of their fundraising. Council agreed.
There was a motion to adjourn that was seconded and carried. The meeting was closed with the praying of the Lord’s Prayer.
Go in peace and serve the Lord.
Respectfully Submitted,
Krista Anderson
MAy 15, 2018 President Steve Marquardt called the meeting of the United Lutheran Church Council to order. Members present were Wendy Lund, Peg Ebnet, Steve Marquardt, Rick Nordin, Krista Anderson, Sandy Peters, Dean Summerlet, Dennis Jacobson, and Zane Wittman. Members Absent: Nolan Jungclaus, Tami Flann and Tyler Slinden.
Pastor LaDonna opened with devotions. She spoke of clay being used to anoint a blind man in biblical days noting that even a tiny bit of clay was significant. Unless we are anointed we are only as a bit of clay. God can use us to do his work…to help others see Jesus. How is God using you? Pastor LaDonna then led the Council in prayer.
A motion was made, seconded and carried to approve the agenda as distributed.
The minutes of the April council meeting were approved as submitted.
Rick Nordin reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as presented. The council reviewed the bills to be paid. A motion was made, seconded & approved to pay the bills as we are able.
In Missions and Ministry, Amy Bigot will be invited to the June Council meeting to present information related to how to handle gifts to our congregation. She has a template of options for a gift giving policy to share with us. She will also present on gift giving from an estate at a Legacy Forum on November 11th. Following that we will determine if there is enough interest from the congregation before asking her to come out. The property committee reported that they are obtaining estimates for asphalt repair. The Endowment committee reported that two senior scholarships will be awarded to those who have submitted applications. Sutton Junkermeier and Baylee Peterson will each receive a scholarship. A motion was made, seconded and approved to disperse these funds.
In old business, funds are being raised for the parsonage kitchen update. Potential dates for beginning the project were discussed.
In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: Worship: Two Easter, Two Sunday. Education included 3 Adult classes, 2 confirmation classes and 1 CCOC. Meetings: Pastor text:3, Pastor’s Conference, Committee Night and Council. Visitations: Hospice-2, Hospital visits-1, Nursing Home-6, Shut in-2, Par-2, Counselling-1, Phone-3. Community Events: Spring Fever Retreat, Salad Luncheon, Hawk Creek Dedication, Ball Diamond Fish Fry. Hours: One Week Continuing Ed. plus 139 hours. Miles: 659
Pastor has used one week of continuing education to date and has one week remaining. She plans to be gone on vacation June 24th and a lay person will be covering that Sunday. She will also be gone August 6th-20th and we will ask Doreen to contact our options for pulpit supply for August 12th and 19th.
In new business, it was noted that the pork chop dinner profit was $2554. This will go to our general fund. Krista Anderson informed the council of a Washington DC trip through school that her family and the King family are fund raising for and planning on taking next summer. She asked for approval to serve morning coffee and treats as a means of fund raising for this trip. The council approved.
Lastly, Rick informed the Council that Big Al, along with three other Acts, would be performing at “Joyful Noise” in Marvin, SD over the Memorial Day weekend as a fund raiser. The proceeds will go to help the “Abby of the Hills” Retreat Center.
The council noted the following dates to remember:
May 17th: Church yard clean up. May 20th: Senior Recognition Sunday. May 27th: 9:30 Worship begins. June 15th: Midsummer Picnic
Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
Go in Peace, Serve the Lord
Respectfully submitted,
Peg Ebnet Council Secretary
april 17, 2018 President Steve Marquardt called the meeting of the United Lutheran Church Council to order.
Members present were Wendy Lund, Peg Ebnet, Steve Marquardt, Rick Nordin, Krista Anderson, Nolan Jungclaus, Tyler Slinden, Dean Summerlet, Dennis Jacobson, Zane Wittman and Tami Flann. Members Absent: Sandy Peters.
Pastor LaDonna opened with devotions. We are reminded of all the gifts that God has given us. To God be the Glory! Pastor LaDonna then led the Council in prayer.
A motion was made, seconded and carried to approve the agenda with the addition of one item to new business.
The minutes of the March council meeting were approved as submitted.
Rick Nordin reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as presented. The council reviewed the bills to be paid. A motion was made, seconded and approved to transfer the farm rent funds to the Mission Investment Fund. Some of these funds will be needed for upcoming expenses and will be trans-ferred to the general fund as needed. A motion was made, seconded and approved to pay the bills as we are able.
In Missions and Ministry, Zane Wittman updated the Council from the Visions Committee. He proposed the idea of collecting “Bits of Wisdom”, life experiences and life lessons from members of the congregation to publish and share. The Visions committee is also asking for additional ideas/suggestions. Rick suggested that a letter be sent to the family of a former member requesting that they consider using their memorial money or a portion of it toward the parsonage kitchen project. A motion was made, seconded and approved to contact the family. Krista Anderson gave an update from the youth and education committee. Youth Sunday is scheduled for May 6th. The youth will lead worship on that day. Vacation Bible School is scheduled for July 16th-19th. Each year they have themed T-shirts and this year Krista has designed a shirt that they will be ordering. They will be inviting anyone in the congregation to also order a T-shirt as a means of supporting the youth. More information will follow.
There was no old business on the agenda.
In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: A ministerial meeting, three CCOC meetings, committee night and the Council meeting. One conference, 3 Text and a communion workshop. Family Promise week, 4 adult classes,4 Sunday worship services, 2 mid-week Lenten services, the Seder Meal, Maundy Thursday and Good Friday. Three funerals and visitations including meeting with the families. Visitations included three visitations and 4 hospital visits. She met with 4 counselling sessions, 4 parish and one new member. Total hours: 262. Miles: 798.
Pastor also reported that she will be taking a vacation Sunday on June 24th to attend a family event. Council will check with lay persons to cover for that Sunday. If pulpit supply is needed Pastor LaDonna offered to arrange for it. The council will let her know, if needed.
In new business, the council discussed Easter Sunday services. It was noted that the early service attendance continues to decline and discussion was held regarding whether we should continue to hold two services. It was decided that the worship committee should discuss this and give their recommendation to the council. It was noted that the Easter breakfast raised $229 to be used for the parsonage kitchen remodel project.
Lastly, the council discussed the temperature in the sanctuary for Sunday morning worship. Concerns have been heard about it being chilly. It was noted that the heat in the west entrance is not working as it should. This will be looked at in order to address the temperature in the sanctuary.
The council noted the following dates to remember: April 29th: Transitioning to Elder Care. 2:30-5:00 pm at Bethlehem Lutheran Church in Atwater. Hawk Creek Lutheran Church Community Dedication Worship. 2:00 PM
May 6th: Youth Sunday
May 8th: Amy Bigot/Regional Gift Planner for ELCA presenting to council/committee members in regard to funding our goals, growing our giving, establishing a ministry funding plan and learning to give and receive legacy gifts.
May 20th: Senior Recognition Sunday.
Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
Go in Peace, Serve the Lord
Respectfully submitted,
Peg Ebnet Council Secretary
march 20, 2018
IN STEVE’S ABSENCE, VICE PRESIDENT WENDY LUND CALLED THE MEETING OF THE UNITED LUTHERAN CHURCH COUNCIL TO ORDER. WE WELCOMED TYLER SLINDEN TO THE COUNCIL AS HE HAS AGREED TO FILL THE REMAINING TERM FOR DAN KIECKER. MEMBERS PRESENT WERE WENDY LUND, PEG EBNET, SANDY PETERS, RICK NORDIN, KRISTA ANDERSON, NOLAN JUNGCLAUS, TYLER SLINDEN AND DEAN SUMMERLET. MEMBERS ABSENT: DENNIS JACOBSON, STEVE MARQUARDT, TAMI FLANN AND ZANE WITTMAN
PASTOR LADONNA OPENED WITH DEVOTIONS. AS WE HEAD INTO HOLY WEEK, PASTOR REMINDED US THAT IT IS A DIFFICULT, PASSION FILLED WEEK. WE TALKED ABOUT SOME OF THE FEELINGS ASSOCIATED WITH THIS WEEK AND HOW WE OURSELVES MAY HAVE AT TIMES FELT SOME OF THESE SAME FEELINGS. FEELINGS OF AGONY, SORROW, BETRAYAL, ACCUSATIONS, ABANDONMENT, BEING CRUSHED, CURSED AND CRUCIFIED. WE MAY AT TIMES BE STRUCK DOWN BUT NOT DESTROYED. LIFE IS AT WORK IN US. THE ONE WHO RAISED JESUS WILL ALSO RAISE US. DO NOT LOSE HEART. PASTOR LADONNA THEN LED THE COUNCIL IN PRAYER.
A MOTION WAS MADE, SECONDED AND CARRIED TO APPROVE THE AGENDA WITH THE ADDITION OF ONE ITEM TO NEW BUSINESS.
THE MINUTES OF THE FEBRUARY COUNCIL MEETING WERE APPROVED WITH THE FOLLOWING CORRECTIONS. WENDY LUND WAS OMITTED FROM THE ATTENDANCE RECORD. SHE WAS PRESENT AT THE JANUARY MEETING. THE PERKINS BID DID NOT INCLUDE THE APPLIANCES FOR THE PARSONAGE KITCHEN UPDATE AS WAS REPORTED IN THE MINUTES. ALSO, THE MARCH COUNCIL MEETING DATE WAS LISTED AS MARCH 21ST RATHER THAN MARCH 20TH.
RICK NORDIN REVIEWED THE TREASURER’S REPORT WITH THE COUNCIL. A MOTION WAS MADE, SECONDED AND APPROVED TO ACCEPT THE TREASURER’S REPORT AS PRESENTED. THE COUNCIL REVIEWED THE BILLS TO BE PAID. A MOTION WAS MADE, SECONDED & APPROVED TO PAY THE BILLS AS WE ARE ABLE. IT WAS NOTED THAT A COMPUTER HAS BEEN PURCHASED FOR THE CHURCH OFFICE.
FEBRUARY 20, 2018
In Steve’s absence, Rick Nordin called the meeting of the United Lutheran Church Council to order. Members present were Steve Marquardt, Peg Ebnet, Zane Wittman, Sandy Peters, Rick Nordin, Krista Anderson, Nolan Jungclaus and Dean Summerlet. Members Absent: Dennis Jacobson, Steve Marquardt and Dan Kiecker.
Pastor LaDonna opened with devotions from Mark Chapter 8 with Jesus asking “Who do you say that I am?” asking each of us to think about “What do we think about Jesus?”. Pastor LaDonna then led the Council in prayer.
A motion was made, seconded and carried to approve the agenda with the addition of two items to old business.
The minutes of the January council meeting were approved as presented.
Rick Nordin reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as presented. The council reviewed the bills to be paid. A motion was made, seconded & approved to pay the bills as we are able. It was noted that electronic giving is beginning to be used and we will try keep the information in front of the congregation to be sure everyone is aware.
In old business, the property committee has obtained bids for updating the parsonage kitchen. Bids have been obtained for kitchen cabinets and appliances. Sandy reported that the bid received from Perkins Construction is the bid we are interested in and includes demolition, flooring for the kitchen, bathroom and side entry. It also includes appliances, and cabinets for the kitchen and bathroom. The council agrees that money will need to be raised in order to go ahead with this project and it also requires approval from the congregation. Discussion included printing notification of a congregational meeting in two bulletins on February 25th and March 4th. It was decided that the congregational meeting will be held on March 25th at the beginning of the service. The purpose of the meeting will be to discuss the renovation of the parsonage kitchen and updating of the bathroom. We will disuss this and fundraising ideas for the project. A special thank you to Marsha Sundin was noted for all of her work on this project.
Snow Removal was also discussed. Cullen Kregenbrink has agreed to take over snow removal. A motion was made, seconded and approved to accept the bid for snow removal of $75 per time.
The soup supper will be served by the Council on Feb. 21st. The Seder Meal is scheduled for March 21st and will be served by Pastor LaDonna and Jewel.
The Church Council approved the resignation of Dan Kiecker from the Council. The council will look for a replacement to serve the remainder of his term.
In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: 4 Worship Services, 4 Confirmation classes, 7 Parishioner visits, 3 Counseling sessions, 2 New Member visits, 4 Text, 1 hospital visits, 1 Council meeting and retreat, 2 CCOC and 1 Lenten planning mtg.
Pastor also informed the council that Pastor John Nelson of Tripolis/Ebenezer is affiliated with a seminar on “Helping a Loved One Transition to Long Term Care”. This is scheduled for April 28th. Place is TBD. This will be presented by Lutheran Social Services.
In new business, the council approved that Lenten offerings this year will be divided between the backpack programs at both ACGC and BOLD, and the area Food Shelf. A motion was made, seconded and approved to accept Sue Wagemacher as a new member. Lastly, in new business Rick presented information on a new Internet Router that would give coverage to the Fellowship Hall and Sanctuary. This is through “Google Wifi” with an estimated cost of $750. Council approved the purchase and install up to $1000 with the use of undesignated money from the Mission Investment Fund.
The council noted the following dates to remember:
January 13th& March 10th: Energizing & Mobilizing your congregation series at SMSU, Marshall or on line. February 10th: Equipping Congregation Day 8:30am-3:30 PM at Vinje/Bethel, Willmar February 12-16: Doreen Vacation February 25 Lakeland Conference Assembly-Clara City March 21 Council Meeting March 16: Smelt Fry April 1: Easter
Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
Go in Peace, Serve the Lord
Respectfully submitted,
Peg Ebnet Council Secretary
January 16, 2018
President Steve Marquardt called the meeting of the United Lutheran Church Council to order. Members present were Steve Marquardt, Peg Ebnet, Zane Wittman, Sandy Peters, Rick Nordin, Krista Anderson, Nolan Jungclaus and Dean Summerlet. Members Absent: Dennis Jacobson, Tami Flann, Dan Kiecker and Wendy Lund.
Pastor LaDonna opened with devotions sharing a compilation of the things our members have expressed are their favorite things about United Lutheran and that they will invite others to “Come and See”. Pastor LaDonna then led the Council in prayer.
A motion was made, seconded and carried to approve the agenda as presented.
The minutes of the December council meeting were approved as presented.
Rick Nordin reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as amended with a correction noted in the calculation of the total of the Mission Invest-ment Fund. The council reviewed the bills to be paid. A motion was made, seconded & approved to pay the bills as we are able.
In Mission and Ministry, Pastor reported that the “Visitation Team” is coming together with six ULC members expressing an interest in being involved with this ministry to date. These Lay people will focus on assisting with visitation of shut-ins and those currently residing in Nursing Homes, enhancing our visitation program. Pastor will continue to visit these individuals as well. The visitation team will communicate with Pastor in regard to any individual needs that are recognized.
In old business, the property committee is obtaining bids for updating the parsonage kitchen. Bids have been obtained for kitchen cabinets and appliances. Sandy will confirm if the cabinet bids include the installation of them. We will be securing one more bid for cabinets and also an estimate for fixing the floor. Also in new business, a motion was made, seconded and approved to transfer the balance of $1130 from the Tilman Fund “Wish List” into the Undesignated Mission Investment Fund. It was brought to the council’s attention that Mark Garberich has expressed an interest in being done with snow removal. He will continue until a replacement is found. The Council will work on finding a replacement.
In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: 6 Worship Services, 5 Parishioner visits, 3 Counseling sessions, 3 New Member visits, 4 Text, 7 Shut In/Nursing Home visits, 2 hospital visits, 1 Council meeting, 2 CCOC and 4 Community/School events.
Pastor also noted that she will be writing an article in the Newsletter announcing the Visitation Team to inform/update the congregation on this project. A motion was made and seconded to approve the Pastor’s report.
In new business, the council approved the request for new membership for Tara and Tucker Zawchenuk along with their daughter Kinzley. Tucker and Kinzley are scheduled to be baptized on February 18th. Also in new business, the council created a Soup Supper Serving Schedule as follows: Feb 21: Council, Feb 28: Men’s Breakfast, March 7: Youth, March 14: Circles, March 21: Council.
The council noted the following dates to remember:
January 22-27: Pastor Vacation January 13th& March 10th: Energizing & Mobilizing your congregation series at SMSU, Marshall or on line. February 10th: Equipping Congregation Day 8:30am-3:30 PM at Vinje/Bethel, Willmar February 12-16: Doreen Vacation February 20: Council Meeting February 25: Lakeland Conference Assembly/Clara City April 1: Easter
Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
Go in Peace, Serve the Lord
Respectfully submitted,
Peg Ebnet - Council Secretary
December 19, 2017
President Steve Marquardt called the meeting of the United Lutheran Church Council to order.
Members present were Steve Marquardt, Zane Wittman, Sandy Peters, Rick Nordin, Dean Summerlet, Nolan Jungclaus, Tami Flann. Members absent: Dennis Jacobson, Krista Anderson, Wendy Lund, Peg Ebnet, and Dan Kiecker.
Pastor LaDonna opened with devotions taken from Martin Luther’s Table Talks. Copies of the book were distributed to all council members as a gift from Pastor.
A motion was made, seconded and carried to approve the agenda with the addition of snow removal and pastoral visits to new business. The minutes of the November council meeting were approved as presented.
Rick Nordin reviewed the Treasurer’s report with the council. He explained that we are switching to a new software specifically designed for churches that includes memberships. This software will replace our current Quickbooks software. Discussion held on changing name of Building Funds to Building Fund Maintenance since the addition is complete and paid off. Discussed the various Mission Investment Funds. Motion was made to approve bills to be paid and transfer $20,000 from general funds to Mission Investment building funds to pay back a portion of the funds that were borrowed. Approved.
Nothing to report in Mission & Ministries as the committee did not meet.
In old business, property committee had nothing to report on the parsonage remodel as Marsha continues gathering the bids. Electronic giving is up and running. There is a cost of $11/month to have the account and an extra individual administrative cost to give on-line. Pastor/Rick would like to introduce this at the Christmas Eve service. There was some discussion on marketing it. Pastor noted that she also purchased a card reader for the church to accept credit card payments for various events.
The Tillman Fund wish list is tabled until the January meeting.
Paint on vents: Vents are radiant heat and designed to get hot. Rick will call Captain Clean about the vents getting painted.
Amazon Smile is pending.
In the Pastor's Report, Pastor LaDonna provided the following detail of her past month's service which includes: 5 Worship Services; 3 Confirmation Classes; 3 CCOC; 4 Text Studies; Committee Night; Council mtg; Atten-dance at 2 funerals; Youth Grief Bonfire; VISITS – 3 SI; 3 Par; 6 NH; 1 Hospital; 2 counselling;; Average of 46 hours per week. Pastor reported that she will be taking vacation January 22 thru January 26, 2018.
In new business, the Equipping Congregations Day registration fee is $75 for the entire congregation. Pastor urged council members to sign up. A motion was made and passed to pay the registration fee.
We discussed snow removal for the church and parsonage driveway. Mark Garberich has been doing this service for some time now and would like us to find someone else.
An extra discussion was held on Pastoral visits, regarding a letter received from one of our members about 2 nursing home church members she visited. After a suggestion to have a "visitation committee" to meet these ministry needs as church representatives, it was decided that Pastor will send out cards to qualified members to meet to discuss a committee. She will also announce this during the church service.
Council reviewed the Dates to Remember: January 6 - Council Retreat 9:00am-2:00pm January 13 and March 10 - Energizing and mobilizing your congregation series. February 10 - Equipping Congregation Day 8:30am-3:30pm at Vinje/Bethel in Willmar
Being no further business to come before the council, a motion to adjourn was moved, seconded and carried. We together closed with the Lord's Prayer.
Respectfully submitted, Sandy Peters, substitute Council Secretary
November 21, 2017
President Steve Marquardt called the meeting of the United Lutheran Church Council to order. Members present were Steve Marquardt, Wendy Lund, Peg Ebnet, Zane Wittman, Sandy Peters, Rick Nordin, and Dean Summerlet. Members Absent: Dennis Jacobson, Tami Flann, Krista Anderson, Dan Kiecker and Nolan Jungclaus
Pastor LaDonna opened with devotions sharing “A Life of Thanksgiving” from the Living Lutheran publication. We all have our different passions/causes. We need to ask ourselves “What is God calling us to do?” What if being thankful caused us to step outside our comfort zone and prompted us to action? Since God has been so good to us, we can share that goodness with others and our church is an excellent vehicle to do so. Pastor LaDonna then led the Council in prayer.
A motion was made, seconded and carried to approve the agenda with the addition of Visions Committee and Property Committee updates to Mission/Ministry and Committee vacancies to old business.
The minutes of the October council meeting were approved as presented.
Rick Nordin reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as presented. The council reviewed the bills to be paid. A motion was made, seconded & approved to pay the bills as we are able. There was discussion regarding an overdraft of our account during the month and considering a Ready Reserve in the event that this would happen again. Wendy and Rick will research our options and report back next month. We also discussed the downward trend in giving that we are experiencing. We are relying heavily on the farm rent and need to be concerned about this as our giving is not supporting our church. We are in need of suggestions/ideas for addressing this issue.
In Mission and Ministry, Zane reported that the Visions Committee is discussing the possibility of creating a “Book of Wisdom” containing favorite verses, member’s experiences/stories, life lessons and ideas from ULC members. They are looking to find ways of creating ideas of vision for ULC’s future. Sandy gave an update from the Property Committee. One of the basement classroom doors is unable to be closed, Marsha is working on this. A design for the Parsonage Kitchen has been chosen for use in obtaining bids on the project. The heat vents in the west entrance of the church were painted over and have a strong smell when they are on. Marsha will talk with the painters to remedy this issue. Zane will talk to Erickson’s regarding repair of the wall heater in the front entry. Zane also stabilized the candle sticks that were wobbly.
In old business, the property committee is obtaining bids for updating the parsonage kitchen. Electronic Giving is being considered. Per a Study on Giving, churches have at least a 20% increase in giving due to offering the option of electronic giving and we would like to make this available to the members of ULC. Pastor has talked with other Pastors in the area and most are using VANCO for this service. Rick has volunteered to work with this program as Treasurer and will order the starter kit. A motion was made, seconded, and carried to move forward with VANCO. Also in old business, Pastor reported that the parent that had inquired about approval of an on line confirmation curriculum had decided not to come to the council meeting to discuss the issue. They are disappointed and have decided to pursue the on line curriculum unrelated to ULC. The council discussed that we may need to look at/consider alternatives to the current format of confirmation for future inquiries. Pastor will look to the Synod for options being used today. We will add it to our list of items to be discussed at the council retreat along with discussing “How we do church today”. Lastly, there are still vacancies on committees that need to be filled. Pastor will ask Doreen to email the current committee vacancies and we will need to determine if the size of the committees are appropriate or if we should be proposing a change to theses.
In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: 4 Sunday Worship Services, 1 BOLD ministerial, committee night, council, Halloween planning meeting & Party, Family Promise Week, 4 Confirmation classes, 4 Nursing Home visits, 2 baptisms,2 Assisted Living Visits, 1 Counseling session, 10 Parishioners, 2 Community meetings, 2 CCOC events, that she was present at the meatball supper and BOLD musical.
Pastor reported that during lent area Pastors have discussed the idea of doing a pulpit exchange in which they will use the same liturgy /theme to coordinate. The Council supports this idea. Pastor also presented information about Amazon Smile which is a website operated by Amazon providing all of the same products, prices and shopping features. The difference being they donate 0.5% of the purchase price of eligible products to the charitable organization such as ULC. A motion was made, seconded and approved to sign up for Amazon Smile. Further information will be provided.
In new business, the council approved new member Jeanne Olberding to United Lutheran Church. Also in new business Pastor reported that the items on the Tilman Fund wish list have been completed. There is currently a balance of $1130 and the council will decide next month what to do with these funds. Suggestions have been requested for this year’s donations to our God’s Acre Banquet. The council recommended funds be considered for digitizing records, an electronic sign, parsonage repairs and/or the general fund. A motion was made, seconded, and approved to designate the loose offering from the Thanksgiving worship to be split between the Renville and Kandiyohi County Food Shelfs.
Lastly there was discussion related to our Weekly Announcements. Based on feedback from the congregation, the council has decided that we will go back to our former practice of including the announcements in or with the bulletins. A motion was made, seconded and approved to have the ushers hand out the bulletins and announcements together at the beginning of the worship service.
The council noted the following dates to remember: December 3rd: God’s Acre Banquet December 10th: Sunday School Christmas Program December 17th: Choir Concert December 19th: 6:30pm: Council Meeting December 24th: 10:30 AM Morning Worship, 4:30 PM Christmas Eve Service January 6th: Council Retreat January 13th& March 10th: Energizing & Mobilizing your congregation series at SMSU, Marshall or on line. February 10th: Equipping Congregation Day 8:30am-3:30 PM at Vinje/Bethel, Willmar
Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
Go in Peace, Serve the Lord
Respectfully submitted,
Peg Ebnet Council Secretary
october 17, 2017
President Steve Marquardt called the meeting of the United Lutheran Church Council to order. Members present were Steve Marquardt, Wendy Lund, Peg Ebnet, Zane Wittman, Sandy Peters, Rick Nordin, Tami Flann, Krista Anderson and Dan Kiecker. Members Absent: Dennis Jacobson, Dean Summerlet and Nolan Jungclaus
Pastor LaDonna opened with devotions sharing quotes from Martin Luther then led the Council in prayer.
A motion was made, seconded and carried to approve the agenda with the following addition to new business: Stewardship meeting update. One other addition was a report from the Youth and Education Committee to Mission & Ministry.
The minutes of the September council meeting were approved as presented.
Rick Nordin reviewed the Treasurer’s report with the council. A motion was made, seconded and approved to accept the Treasurer’s report as presented. The council reviewed the bills to be paid. A motion was made, seconded & approved to pay the bills as we are able. A motion was made, seconded and approved to use money from the Tillman Fund to pay for the boiler repair and a portion of the Carillon amplifier. A motion was made, seconded and approved to use undesignated memorials for the remaining balance of the Carillon amplifier. A motion was made, seconded and approved to spend up to $100 for pizza for Family Christmas decorating day on November 26th.
In Mission and Ministry, Krista informed the Council that the Youth and Education committee met and that there has been a request to consider approving an on line curriculum for a confirmation student. After considerable discussion it was decided that the parent and child would be invited to the November council meeting to address the issue directly with the council.
In old business, the property committee is looking at options for repairing and updating the parsonage kitchen. The parsonage kitchen floor needs to be fixed due to sloping. Sandy will contact John Chester to ask him to look at the floor.
They will try to nail down different options/levels of improvement in order to get estimates of the cost. Wendy is working on obtaining estimates for wrapping the windows on the southwest side of the Church. Zane Wittman reported emergency lighting is in need of batteries. Also in old business, there are still vacancies on committees that need to be filled. Nolan wasn’t available for an update on the slideshow that could be presented during worship to help fill the vacancies.
In the Pastor’s Report, Pastor LaDonna provided the following detail of her past month’s service which includes: 4 Sunday Worship Services, 2 adult classes, 3 confirmation classes, 3 Pastor Text Study, BOLD Ministerial, a conference meeting and a two day Theological Conference. She also attended the Council meeting and committee night. Her visitation included 13 Parishioner Visits, 2 shut in visits, 2 hospital calls and 4 community/people in need visits.
In new business, we again discussed electronic giving. Pastor LaDonna will check with local Pastors and the Synod as to what software they are using and the costs related. She will bring that information to our November Council meeting. Rick reported that he attended a presentation on “Stewardship in Today’s World.” He stated that all Churches are struggling financially and we need to find ways to share generosity. He will bring videos for the council to view. It was also decided that we will add this to our January Council Retreat agenda.
The council noted the following dates to remember: October 29th: Choir practice starts; November 21st 6:30pm: Council Meeting; November 26th: Family Christmas Decorating at Church
Being no further business to come before the council a motion to adjourn was moved, seconded and carried. We together closed with the Lord’s Prayer.
